Category: Resignation Letter

Simple Resignation Letter Sample

In this resignation letter, we keep it simple and straight to the point. The resignation process typically begins with the employee talking about their plans with their immediate supervisor who would then ask their employee to submit a resignation letter to formalize the process.

Despite its brevity, this simple resignation letter example still makes you look professional. You can accomplish this by being grateful to your soon-to-be former employer and also relaying to them that there’s a process in place to make your exit from the company as non-disruptive as possible.

You may address you resignation letter to the most senior manager if it’s a small firm or the head of human resources at your office if you work at a bigger firm. You can cc your immediate supervisor in the cover letter as a further courtesy.

Jodi J. Hernandez
Managing Director
QBC Inc.
1628 Mapleview Drive
Arlington, TN 38002

cc: William L. Eliason
Team Supervisor
QBC Inc.

(Today’s Date)

Dear Jodi,

I’m tendering my resignation effective two weeks from today.

I’d like to take this opportunity to thank the management of QBC Inc. for hiring me and I look forward to crossing paths with you all in another professional capacity.

I have discussed my plans with my immediate supervisor and I’ll be turning over my duties and responsibilities to another team member in order to make the transition as smooth as possible.

Yours truly,

Richard Brooks

We hope this simple resignation letter helps you in this latest career move. If you need help writing a cover letter, feel free to browse through our library of cover letter samples and pick one that matches your next career.

Resignation Letter Sample

Need another resignation letter sample? In this template, the employee is leaving their job for another company. The letter is addressed to the higher management after the resignation has been discussed with the employee’s immediate supervisor.

(Today’s Date)

Dear Mr. Beamon,

I am submitting my resignation as Sales Manager at CableSource effective (insert date here). I am excited to officially share the news that I have accepted an offer from RadioChatter to join them in their Boston office as Senior Sales Manager.

I have spoken to my immediate supervisor Susan Hegland about my plans to leave CableSource and we have come up with a plan to transfer and split my accounts to my teammates Michael Barber and Anna Sheley to lessen any disruption in the sales operation. We believe this plan is best for our existing customers so that the transition will be smooth.

CableSource has been a terrific place to work for and I only have admiration for the management team and the people I’ve worked here for the past four years. I am sad to be leaving my team here at CableSource but have full confidence in their ability to serve our customers and take over my responsibilities at the firm.

Please let me know how else I can be of assistance to CableSource during the transition period. I’ll be reachable by email or through my local number if you need anything.

Sincerely,

Mariel Whitset

Sales Manager

Resignation Letter Sample

Use the resignation letter sample below and personalize it before you send it to your immediate supervisor. Notice that the salutation uses the first name, using the first name in a business letter is acceptable in modern business communication and especially when you work in a more relaxed office.

(Today’s Date)

Dear Rose,

I am tendering my resignation as Customer Service Representative from VIP Paper Supplies. My last day at work will be the last Friday of May. I hope this two-week notice gives management enough time to find my replacement or to assign my responsibilities to other staff members.

It has been an honor to work at VIP Sports for the past three years and I will look back at my time here with joy. I have learned a lot from my time here especially in terms of customer service and for that I am truly grateful. I’ve also gained lifelong friends in the office of whom I look forward to continue seeing after my employment here at VIP.

The management can count on me to do my duties and responsibilities to the best of my ability until my last day here in the office. If there is anything else that I can do to make the transition easier, please let me know and I’ll be glad to help.

Sincerely,

(Signed)

Ken Miranda

Customer Service Representative

How to Write a Resignation Letter

Resigning from a job is something that any employee will have to go through as they progress in their career. You can have many reasons for resigning but one thing you can’t avoid in the process is to write and submit a formal resignation letter.

The best resignation letter is one that makes you look professional in the eyes of your soon-to-be ex-employers. You don’t want to burn bridges and leave a bad impression when you exit your company. To avoid this, you’ll want your resignation letter to convey the message that you’ll be leaving the company with the least amount of disruption and that you want the transition to go as smoothly as possible.

A good format to follow when writing your resignation letter is to mention that you are resigning and when your final working day will be in the first paragraph. It’s important to give your employer enough time to look for a replacement for you or to give them time to create a plan for assigning your duties to other remaining staff if there’s no one to replace you.

You should review your employment contract to check if there’s any prescribed time frame from when you’ve submitted your resignation letter to your last day. However, it’s customary to give employers at least two-weeks notice of your resignation.

In the second or third paragraph of your resignation letter, you can state the reason for why you are leaving the company. You can also use this section to express your gratitude to your employer or convey your parting message.

In the last paragraph of your resignation letter is where you want offer your assistance to make your departure from the company as disruption-free as possible.

You can lend a helping hand by helping find a replacement for you. Being proactive and training your replacement also helps build a reputation for being professional as you leave your job. Be sure to include these when you write your resignation letter.

A resignation letter doesn’t have to be long. It can be brief and simple but you want to be professional about it and help management deal with the loss of a valuable staff and lessen any disruption to their operation.

A final tip for your resignation letter is to proofread it. A resignation letter is typically one-page long and going over it a few times to catch any error shouldn’t take too long.

Browse through our library of resignation letter samples today! You can customize the letters so you can start the next stage of your career. Good luck!